Google ug3509

Creating an E-Portfolio
with Google Docs

A User’s Guide

1

Table of Contents

INTRODUCTION 1

GETTING STARTED 3

PREREQUISITES
3
CREATING A GOOGLE ACCOUNT

3
Existing User 3
New User 5
SIGNING UP FOR E-PORTFOLIO
8

CREATING THE E-PORTFOLIO PAGES 11

CREATING A NEW PAGE

11
CREATING A SUB-PAGE

13
ADDING CONTENT TO PAGES

14
ADDING WRITING SAMPLES

15
Copying a file directly 15
Uploading a file as attachment 16

CUSTOMIZING THE E-PORTFOLIO 19

SELECTING A NEW THEME

19
CHANGING COLORS AND FONTS

22
ADDING A NEW PAGE TO NAVIGATION WINDOW 25
ORGANIZING THE NAVIGATION WINDOW 26
RENAMING THE NAVIGATION WINDOW 28

PRESENTING YOUR E-PORTFOLIO 31

REMOVING RECENT ACTIVITY SIDEBAR
31
ADDING SECURITY FEATURES
31

PREVIEWING THE E-PORTFOLIO
32

WRAPPING UP 35

Dos and Don’ts 35
Checklist 36

TROUBLESHOOTING 37

GLOSSARY 40

APPENDIX A:TYPES OF PAGES 43

INDEX 45

Introduction

Introduction
A portfolio is a collection of quality writing samples. Portfolios showcase your design and
writing skills and are a traditional form of presenting professional work to employers. Earlier
your options were limited to the traditional hardcopy portfolio but today you can create
portfolios in two mediums: hardcopy and electronic. An electronic portfolio (e-portfolio)
presents the same information as a hardcopy portfolio but in a digital form. While an e-
portfolio effectively replaces the traditional hardcopy portfolio, use it more as a complement
rather than a replacement to show a technological component to the whole package of
portfolio, resume, and cover letter
E-portfolios offer these advantages:
• Allows employers to view your work before and after an interview
• Showcases web development and web-writing skills
• Exposes work to out-of-area employers
• Updates easily as your qualifications and writing samples grow
• Serves as a secondary storage mechanism for digital files
• Reduces the use of paper during the copy and distribution process, making e-portfolios a
“green” method for displaying work.
Google Sites is one e-portfolio host which offers users an extremely simple way to create an e-
portfolio. You can add content, file attachments and information from other Google
applications (like Google Docs, Google Calendar, YouTube and Picasa) with a click of a
button. Creating an e-portfolio is as easy as editing a document.
The advantages of Google Sites are:
• They are easy to create.
• They are completely free to set up and maintain.
• They do not require HTML knowledge.
• They provide customizable templates to personalize your portfolio.
This guide walks you through the process of creating an e-portfolio using the free services of
Google Sites. It helps you create an account, build and customize pages, add writing samples
and set up security features.

Note: This guide provides the reader the necessary steps to open a Google
account and create an e-portfolio with selected defaults. Most, but not all
features for customizing your e-portfolio are covered. You can visit
http://sites.google.com/support/?hl=en to learn more about the tools and
features not covered.

.

1

Getting Started

Getting Started
You need some tools before building an e-portfolio. Review the list of prerequisites that
specifies the tools you need and things to brainstorm to build a Google Sites e-portfolio. Then
create a Google Sites account. Once you have an account you can build and edit the content for
each portfolio page.

Prerequisites
Before building the e-portfolio consider your objectives to create one. A Google Sites e-
portfolio is designed to attract and impress employers. The following list provides the tools
you need to create an e-portfolio:
• Internet access
• An email account
• Digital copies of your best work (Digital file is a document that is created and stored on a
computer. Create digital copies of your work by using a scanner, or any word processing
software like Microsoft Word or Adobe FrameMaker)
• PDF files of all your digital work (use Adobe Acrobat to create PDF copies)
• A folder specifically for your e-portfolio files so they are easily accessible and organized
when you upload them
• Digitized images or logos (use a scanner to digitize images)
• 1-3 potential names for your web address in case your first choice is already in use. Also
make sure the web address is 32 or less alphanumeric characters.
• A password to protect your access to proprietary parts of the e-portfolio
Once you have the necessary materials, you are ready to begin creating an e-portfolio.

Signing Up with Google Sites
Sign up with Google Sites first to create an e-portfolio. To sign up with Google Sites, you need
a Google account. If you are a Google account user, please refer to the Existing Users section.
It shows you how to sign in Google sites using your current Google account ID and password.
If you are not a Google account user, follow the instructions in the New Users section to learn
how to create a new Google account using any other active email addresses.

Existing Google Account User
If you already have an account with Google such as Gmail account, use your email ID and
password to sign into Google Sites. Once you are in Google Sites, you can create an e-
portfolio using the Create new site button.
To sign in Google Sites using an existing Google account:
1. Open an Internet browser.
2. Type http://sites.google.com/site into the Internet browser URL
field.

3

Google Site E-Portfolio

3.
4. Press enter . Your web browser loads and displays the home

page for Google Sitess.
5. Enter your Google email ID in the Email field.
6. Enter your password in the Password field.

4

Getting Started

7. Click the Sign in button. Create new site page opens.

New User
If you do not have a Google account, follow the instructions below to create a new account
with Google. You may use any of your active email addresses to create a Google account.
Once your account is created, you receive email verification. By clicking the link provided in
your email, you automatically go to Google Sites welcome page. You can then create an e-
portfolio using the Create new site button.
To create a new Google Sites account ID:
1. Open an Internet browser.
2. Type http://sites.google.com/site into the Internet browser URL
field.

5


3. Press enter . The web browser loads and displays the home page

for Google Sites.
4. Click the Sign up for Sites hyperlink. The Create an Account

page opens.
5. Enter the appropriate information in the fields.

6

Getting Started

6. Click the I Accept Create my account button. The email verification page
opens. An email containing the link to activate your account is mailed from

www.google.com.
7. Open another browser window.
8. Log into the email account you provided during signup in step 4
(for example, a Yahoo email account).
9. Open the email sent to you by Google.
10. Click on the hyperlink within the email that is provided by
Google. Now your account is created.

7


11. Go to the email verification page window of Google.
12. Click on the hyperlink. You are on the welcome page of Google
sites.
13. Click the Create site button. The Create new site page opens.

8

Getting Started

Signing Up for E-portfolio
Use your Google account to sign up for an e-portfolio with Google Sites. Once you are in
Google Sites, you can sign up for your own e-portfolio with Google Sites. Choose the name, a
description, content and the access right for your Google Sites e-portfolio here. Change the
default selections at a later time to customize the look of your e-portfolio. See the Customizing
the e-portfolio section for more information.
To create an e-portfolio:
1. Click the Create new site button in the Google Sites Welcome page. Create new site
page opens.

2. Enter the e-portfolio name you selected earlier in prerequisite section in the Site
name field e.g. eportsample. A URL (or web address) is automatically assigned to match
the name.

Note: Site URLs can only use alphanumeric naming schemes with characters such as A-
Z, a-z, and 0-9. For example, enter eportsample in the site name field, and the
URL for the website is displayed as http://sites.google.com/site/eportsample.

3. Enter a short description of the site in Site Description text
field.
4. Leave the Mature content check box unchecked.
5. Select the Only people I specify can view this site radio
button. You can change the security level just before publishing

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the e-portfolio. Refer to the Presenting your e-portfolio section
for more information.
6. Select the default theme for the e-portfolio. You can change the
theme later when customizing the template.
7. Type the displayed security code in the text field.
8. Click the Create site button. The Home page of the e-portfolio is
automatically created.

Note: If the name you choose is not available, Google Sites automatically provides
you with a list of alternative names. Pick a name from the list or come up with
a new name and click on the Create site button again. All the other
information you entered remains intact.

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Creating the E-Portfolio Pages
A home page is automatically created when you build the structure of your new e-portfolio in
Google Sites. Create new pages and sub-pages, add content and upload writing samples to
them. Allocate one page to each section of your resume so that employers find the information
easily. Organize the website such that the viewer can easily navigate through your e-portfolio
For example, eportsample includes the following pages:
• Welcome page
• Education
• Skills
• Work history
• Writing samples
• Resume
• Reference
• Contact

Creating a New Page
The Home page is the first page of your e-portfolio and is created by default. While the Home
page is pre-built, you have to create the rest of the pages and add content to your e-portfolio.
Create separate pages for education, skills, work history, writing samples, resume, references
and contact information.
To create a new page:
1. Click the Create new page button from the main menu of the Home page.

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2. Type a name for the page in the Page name text field (for
example, Education). Google Sites automatically assigns a web

address to the page.
3. Select the default web page.

Note: For further information on different types of pages refer to Appendix A.

4. Select the Put page at the top level radio button.
5. Click the Create Page button. Google automatically creates a new
(Education) page.
6. Repeat steps 1-5 to create all the pages.

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Creating a Sub-Page
Sub-pages are used to organize the information in e-portfolio. A sub-page is located under the
main page. For example, your main Writing Sample page has links to three sub-pages-memo,
instructions and functional. Create one page for each type of writing samples such as memo,
instructions, functional etc. Create links to these three pages on the main Writing Sample page.
To create a sub-page:
1. Click the Create new page button from the main menu of the Home page.
2. Type “-Memo” in the Page name text field.

Note: Remember to create a naming scheme to differentiate sub-pages from top-level
pages in the navigation window. For example, type the page name preceded by a
hyphen to differentiate it from the main page.

3. Select the Put page under Home button.
4. Click the hyperlink Choose a different location . The Select

Page window opens.

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5. Select Writing Samples from the list.
6. Click the Select button.
7. Click the Create page button. The –Memo sub-page opens.
8. Repeat steps 1-7 to create sub-pages for Instruction and
Functional description pages.

Adding Content to the Pages
Add contents to every page after you finish creating all the pages of your e-portfolio. Start with
the Home page. Include an introduction about yourself and the purpose of the e-portfolio in the
Home page. Add all the relevant details to the different pages. For example, add your
qualifications and the name of the universities to the Education page, your hobbies to the
Hobbies page, etc.
To add contents to the pages:
1. Select the Home hyperlink from the Navigation window.

2. Click the Edit page button on the main menu. The formatting
toolbar appears.

3. Select and change the heading to Welcome.

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4. Type in the content section. Write an introduction about yourself
and the purpose of the e-portfolio in Welcome page.

5. Click the Save button.
6. Repeat steps 1-5 to add content to all the pages of the e-portfolio.

Adding Writing Samples
Once you finish adding content to all the pages, add the different types of writing samples to
the e-portfolio. There are two different ways to add the writing samples:
• Copy and paste the document in the content section of a page.
• Upload files as attachments in the writing samples page.

Copying a File Directly
Copy and paste your writing samples in the content section of a page. You can only use this
method for text documents without images.
To copy files in the content section of a page:
1. Select the Memo page hyperlink from the Recent site activity window.
2. Click the Edit page button.

3. Open the sample of a memo you want to include in a separate window.
4. Copy text from the memo sample.

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5. Paste the text in content section of the “-Memo” page.
6. Click the Save button.

Note: • You cannot copy PDF format documents.
• The spacing in the bullets looks different in the normal view from the
edit view.

Uploading a File as Attachment
Attachments are separate files that are attached to a webpage. Upload your work samples as
attachments where you need to retain the format of the document. You need to retain format in
documents such as your resume, instructions and functional descriptions.
To upload your file attachments:
1. Select Instructions from the Recent site activity window.
2. Click on Attachments at the bottom of the Instruction page. The Attach a file text
field opens below it.

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3. Click the Browse button. The Choose file window opens.

4. Choose the Instructions document from the folder that you created in the
Prerequisites.
5. Click on the Open button. The Instructions file appears in a link under Attachments.
You see the number of attachments in a bracket next to it.

6. Repeat steps 3-5 to attach all the work sample files.

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7.
8. Click the Back button in the browser to go back to the site.

Note: Do not include large files as it takes time to download.

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Customizing the E-Portfolio
After creating all the pages, adding content and uploading samples, tailor the look of your e-
portfolio to make it appealing to the employers. A theme reflects your personal style and
makes your e-portfolio memorable and unique. Personalize your e-portfolio by:
• Selecting a theme
• Changing the font and background colors
• Adding pages to the navigation window

Selecting a Theme
Themes are combinations of predesigned site layouts, colors and images. Personalize a
standard theme by adding your choice of layout, colors, fonts, and images to make the e-
portfolio attractive and impressive.
To select an existing theme:
1. Click the Site Settings drop-down menu from the main menu.

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2. Select Change appearance from the drop-down menu. The
Appearance page opens.

3. Click the Themes tab below Appearance . The pre-built theme templates appear on the
page.
4. Select a theme. For example, select Retropaint and the selection

is highlighted.

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5. Click the Preview hyperlink below your selected theme. A new
window opens that displays your website with the template you

have selected.
6. Click X to close the preview window.
7. Click the Save changes button to apply the theme to the e-

portfolio.
8. Click on Return to site hyperlink to go back to the Home page.

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Changing Colors and Fonts
If a pre-existing theme does not suit the look and feel you want, change the fonts and
background colors of all the different page elements such as:
• Content background
• Link and visited link
• Header, title, background image
• Page title, header, background, image, header
• Sidebar title color and image, background, text
Choose appropriate colors to customize your e-portfolio. Choose a color scheme to create an
aesthetically pleasing theme. The color wheel conveys two types of moods. Colors ranging
from violet to yellow convey cool feelings whereas colors from yellow to violet convey a
warm feeling while black and white are considered as neutral colors. Content, audience, and a
perceived mood may help you choose an effective color scheme. The color wheel below
visualizes color schemes.

Color Wheel

Use one of the following schemes for your color selection:
• Monochromatic Color Schemes: A monochromatic color scheme uses hues of just one
color as a theme. Monochromatic colors go well together, producing a soothing effect –
especially with blue or green colors. Monochromatic colors are easy to manage, and
always looks balanced and visually appealing.
• Analogous Color Schemes: Analogous colors are adjacent to each other on the color
wheel. Any range of colors between two points of either triangle on the color wheel, i.e.
blue to yellow or violet to green, form an analogous color scheme. Analogous color
schemes use at least two colors and four at most. The analogous color scheme is as easy to
create as the monochromatic, but looks richer. Avoid combining warm and cool colors
because they tend to clash.
• Complimentary Color Schemes: Complementary color schemes consist of colors located
opposite each other on the color wheel, such as green and red, yellow and violet, or orange
and blue. When placed next to each other, the colors contrast and make the other look
more vibrant. Complementary color scheme offers stronger contrast than any other color
scheme, and draws maximum attention.

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To change the colors:
1. Click the Site Settings drop–down menu from the Home page main menu. A drop
down list appears.

2. Select Change appearance. The Appearance page opens.
3. Click the Colors and Fonts tab under the title Appearance . A
list with page elements opens.

4. Scroll down the list to find the page element you want to change.

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5. Highlight an element on the list. For example, Page title color .

6. Select black on the Choose a color chart. The color of the page
title Welcome changes from red to black and is displayed in the
preview window.

Note: You can also change the color by typing a new color hex code in the box.
Remember to type the # before the code. For example: #99cccc is the code of
the baby blue color in eportsample website. To find out more colors and codes
clink on: http://www.colorschemer.com/online/html.

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7. Click the Save changes button to apply all changes.
8. Click the Return to site hyperlink to go back to normal view.
You can similarly change the color of the navigation window,
site, page and fonts used in various elements.

Adding a New Page to Navigation Window
Navigation window is located on the left side of the e-portfolio website by default. It displays
the links to different pages of the e-portfolio just like the table of contents of a print document.
When you create a new page, it will not show up on the Navigation window unless you add it
manually. Add all the pages that you have created such as Education, Work History, Skills,
Resume, etc, to the Navigation window for an easy and quick lookup.
To add a page to navigation window:
1. Click the Edit sidebar hyperlink below the Recent site activity window. The

2. Click the edit hyperlink in the Navigation window within the
Sidebar . The Configure Navigation window opens.

26


3. Click the Add page to sidebar navigation hyperlink. The Select
page to add window opens.
4. Select a page from the list.

5. Click the OK button. The Configure Navigation window
appears again with the selection added to it.
6. Click the OK button in the Configure Navigation window.
7. Click the Save changes button in Appearance page.
8. Click the Return to site hyperlink to go back to the Home page.

Organizing the Navigation Window
Once you add all the pages, you need to organize them in the navigation window. Follow the
logical order of your resume to organize all the pages in the navigation window. The logical
order makes navigation easy for the viewer. Place writing samples such as Memo, Instructions,
and Functional Description under the Writing Samples page in the Navigation Window.

27


To organize the pages:
1. Click the Edit sidebar hyperlink below the Recent site activity window. The

2. Click the edit hyperlink in the Navigation window within the Sidebar . The
Configure Navigation window opens and displays the list of added pages.
3. Click and highlight Education .

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4. Click the up arrow on the right side of the window to move the
page up to the correct position in the list. Use up/down arrows
to move the pages one at a time.

5. Repeat steps 3-4 to organize all the pages and sub-pages in the
proper order.
6. Click the OK button in the Configure Navigation window.
7. Click the Save changes button in Appearance page.

Renaming the Navigation Window
Navigation window is located on the left side of the e-portfolio by default. It displays the list
of all the pages in the e-portfolio. Changing the name from navigation to contents guides the
viewer easily towards the e-portfolio contents.
To rename the navigation window:
1. Click the Edit sidebar hyperlink below the Recent site activity window.
2. Click the edit hyperlink in the Navigation window on the Appearance page. The
Configure Navigation window opens.

29


3. Change the name from “Navigation” to “Content” in the Title text box.
4. Click OK to save changes in the Configure Navigation window.

5. Click the Save changes button.
6. Click the Return to site hyperlink to go back to the Home
page.

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Presenting your E-Portfolio
In order to present a crisp look, delete unnecessary items and set the security levels before
publishing your e-portfolio. As you create or make changes to your e-portfolio, Google Sites
keeps a record in the Recent site activity window. When you finish building your website,
remove the site activity for a clean look. Set security levels at that time for your viewers as
well. Adding different security levels to your e-portfolio helps protect your privacy.

Removing Recent Activity Sidebar
The recent site activity window displays the latest activities in the e-portfolio. You can set the
number of activities shown in the window or choose to remove it altogether. It is a good
pathway to keep track of all the changes you have made to your e-portfolio. But once the
website is complete remove it to make it look clean.
To remove the recent sidebar activity:
1. Click the Site Settings drop-down from the Home page main menu. A drop down
list opens.
2. Select Change appearance . The Appearance page opens.
3. Click the Edit hyperlink under the Recent site activity window. The Configure
recent site Activity window opens.
4. Enter “2” for the number of activities to show.
5. Click OK.

Adding Security Features
After completing the e-portfolio, decide who you want to share it with. Allow your employers
to view, but not edit or collaborate. To give them permission, enter their email addresses
separated by commas. Remember to keep the Advanced permission unchecked to prevent the
public from viewing your e-portfolio.
To share your e-portfolio with employers:
1. Go to your Home page.
2. Click Share the site from the Site Settings drop-down menu.
The sharing page opens.
3. Select the as viewers radio button.
4. Enter the email addresses of the people you want to share the site
within the text field.

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5. Click the Invite these people button. Only the people whose
email addresses you enter can view your site now.

Note: Do not check the checkbox under Advanced Permissions where it says “Anyone in the
world may view this site (make it public)” Once you select this option you will make
it public.

Previewing the E-portfolio
After organizing and renaming the navigation window, preview the designs and contents to
assess its organization and appearance as it appears to the viewers
To preview your e-portfolio:
1. Select the More actions drop-down from the main menu.

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2. Select the Preview page as viewer option. A new window opens to show you how
your site looks like to the viewers.
3. Close the preview window.

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35

Wrapping Up

Wrapping Up
Once you finish building your e-portfolio, test your product. Log out of your account and view
your e-portfolio as a viewer. Review the list of do’s and don’ts below, as well as the checklist
while you view your e-portfolio.

Dos and Don’ts
The following lists offer advice on what to do and what not to do when creating your e-
portfolio.

Do:

• Hold your visitors hand and tell them where to go through each section of your e-
portfolio, while providing as many links as possible to related content.
• Distinguish levels of heading by indenting, font size, capitalization, and other graphic
elements.
• Use sans serif fonts for both headings and body text. Some users read information in
UNIX, which will not always display serif fonts correctly.
• Save your work every 15-20 minutes. The Internet is a volatile workspace: and any
number of errors can occur to terminate a connection.
• Create text between section headings. Every heading level should have explanatory text
preceding it before another section heading is introduced.
• Document any outside sources used as reference or content on your portfolio (including
pictures, tables, diagrams, charts, and other intellectual material you did not create)
• Embed documents and writing samples as content for each writing samples page and/or
create them as attachments within pages.

Don’t:

• Display content sensitive materials without getting consent from your company and
affected parties.
• Create a heading with only one subheading following it. Parent headings should always
have at least two subheadings.
• Use passive voice unless absolutely necessary.
• Use future tense unless absolutely necessary.
• Have a bullet list with only one bullet.
• Use more than four levels of heading; (H1, H2, H3, H4) HTML editors are not
programmed to allow more than four levels of heading.
• Use the word “It” or “There” (expletives) if you can avoid them.
• Use unclear demonstratives–-“this,” “that,” “these,” or “those” without a qualifying noun
following.
• Talk about “this document” or “this manual” or “these instructions in your work examples
pages. Instead, talk to the reader directly about the processes behind the creation of each
document (instructions, challenges, goals, teamwork).

Wrapping up

Checklist
 Body texts should default between 12-14 pts font size.
 No text should be smaller than a 10pt font size (including footers).
 Make both headings and text sans serif fonts. Some users read information in UNIX
clients, which will not always display serif fonts correctly.
 Avoid all caps. Capitalize all significant nouns in headings and page titles.
 Use present tense throughout the entire e-portfolio. Passive voice should be used sparingly
and changed to active voice as often as appropriate.
 Talk to the visitor and use “you” to tell them about the pages in the portfolio. You aren’t
present to answer any questions they might have as they look at your e-portfolio so try to
intuit your visitor’s needs and explain content with as much detail as possible.
 Give links to other pages and content that relates to one another as much as possible in
order hold a visitor’s hand and guide them throughout the entire portfolio as you want
them to see it. Provide choice with the links so that a visitor can navigate at their own pace
if they don’t want to follow your script.
 Configure documents (especially . files) to open at optimal viewing size.
 If you use animated images, keep them to a minimum in occurrence and length.
 Due to space limitations, keep images to a minimal size and occurrence.
 Use suggested color schemes for effective portfolio presentation.
 Proofread and spell check.

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Troubleshooting
Google Sites is a very simple and easy-to-use e-portfolio host, but sometimes problems do
occur. The most frequently asked questions about the maintenance and customization of an e-
portfolio are as follows:

How do I delete a page?
Once you have created your e-portfolio, clean up the site before you present it to your
employers by deleting the unwanted pages.
To delete a page:
1. Navigate to the page you wish to delete.
2. Click the More actions drop-down from the main menu.
3. Select Delete from the drop-down menu. A window opens to ask if you really want to
delete the page.
4. Click the Delete button.

How do I recover the deleted pages?
You can recover the deleted pages at any time.
To recover a deleted page:
1. Click View all at the bottom of Recent site activity window. A window opens with a
list and details of all the site activities.

2. Click on the link next to the page you want to recover.
3. Click on the Recover page button. The page is recovered and added to the sitemap.
Then follow the instructions in Adding the recovered page to the Navigation window.

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Troubleshooting

How do I add a sidebar item?
Add an item such as Navigation window, Recent site activity window, text, or countdown to
the sidebar. You need Navigation window to go to different pages of the e-portfolio. You also
need Recent site activity window to recover accidentally deleted pages.
To add a sidebar item:
list opens.
2. Select Change appearance from the list. The Appearance page opens.
3. Click the Add a sidebar item hyperlink. Choose a New Page Element window
opens.
4. Click the Add button next to an item from the list. The window
closes and the item appears in the sidebar.
6. Click the Return to site hyperlink to return to the Home page.

How do I change the layout of the e-portfolio?
Change the e-portfolio layout while focusing on the needs of employers. Change the position
of sidebar, change the size or delete the header or the width of the site to customize your e-
portfolio.
To change the sidebar position:
menu appears.
2. Select Change appearance . The Site Elements page opens by
default in the Appearance page.
3. Click the Change site layout button in the Site Elements page. The
Change site layout window opens.

4. Select the second option to move the Sidebar to the right of the
page. The Sidebar on the left is selected by default.

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5. Click OK to save changes.
6. Click the Preview button to preview your site with the changed
layout.
8. Click the Return to the site hyperlink to go back to the Home
page.

How do I create a file cabinet?
Create a file-cabinet sub-page under the Writing Samples page and upload the files to the file
cabinet.
To create a file cabinet:
1. Open the Writing Samples page from the Navigation window.
2. Click on the Create new page button. Create new page window
appears.
3. Type a name for the new page. For example, Functional
Description.
4. Select File Cabinet as a page type.
5. Put the page under Writing Samples .
6. Click the Create page button.
7. Click the Add file button on the Functional Description page.
An Add file window opens.

8. Select the functional description file from the folder on your computer.
9. Enter a description of the file in File description text field.
10. Click the Upload button to attach the file in file cabinet.
11. Organize the Functional Description page under Working
Samples in the Navigation window. Please refer to the
Adding a new page to navigation window section for more
information on how to add this page to Navigation window.

40


Glossary
Attachment An electronic file that is attached to a webpage, and does not allow the viewer
to modify its content

Announcements A page type built to resemble a blog..

Access right Permission given to a user to access secure content.

Browser window A software that reads the HTML formatting of files found online, and translates
the code to display as a page

Color Scheme Color combinations applied to background, foreground, and text to enhance the
look and feel of an E-Portfolio.

Default A selection automatically used or created by a computer program.

Digital File A document that is created and stored on a computer. The files are usually
created in a page layout software program, and can be read by only that specific
software program.

Drop-down menu A menu interface that condenses a list of options into a single selection menu.
The menu only displays one of the options within a text box, until a button is
selected to expand the entire list of options.

E-mail An electronic form of message communication. E-mail is provided as a free
service by many web hosts, including Google.

E-portfolio An electronic version of a traditional hardcopy portfolio taken to a job
interview.

File Cabinet A webpage (Pages or Sub-pages) that acts as a document repository.

Google Google is a well-known search engine provider that also offers many free
services when you create an account with them including: email, word
processors, digital photo galleries..

Google Accounts A Google account allows users to access Google’s various free tools and
services

Google ID A Google ID is the name of a username you select specifically for Google to
use their services.

Header Image A picture or graphic that appears at the top of a webpage.

Hex Code A combination of six alphanumeric characters that define the shade of a specific
color in terms of a combination of the colors red, green, and blue.

Home page The first page all visitors to the website will be presented with. This is where all
first impressions of an E-Portfolio are established, and should convey an
introduction to the site contents as well as an objective for presenting your
materials.

Host A remote computer that provides users at their home computer a space to create

42

Glossary

and access files, tools, and services offered online.

HTML Hypertext Markup Language. The programming language that allows users to
program a webpage for online viewers.

HTML Editor A tool that allows users to create webpage without having to know any HTML
code. The tool interface is designed to look like a standard word processor, but
codes content in HTML in the background.

Hyperlinks References to files, document sections, and other website URLs outside of a
document or website are embedded as links within text. Hyperlinks are used to
quickly navigate to new content with one easy click.

Lists page Lists pages are dedicated to keeping track of related types of information such
as deliverables, who is working on them, when they are due, what has or has not
been finished. Google allows these lists to be user defined or selected from three
common templates that are fully customizable.

Menu Tab An individual link within a list of menu options.

Navigation A customizable window that lists links to different pages within an e-portfolio.
window field

Page attachments A document that is embedded within a single webpage. An attachment allows
files to be read online, without allowing the visitor access to download the
whole document for their own personal use. A good security feature to limit
what content can be read in an E-Portfolio without leaving the source material
vulnerable.

Page header Located at the top of all pages within the website. Includes the page title and
logo if any.

Permissions Permissions are access rights that are user defined to who may view your E-
Portfolio.

Sidebar A space within a webpage that allows the creator to add menus such as for site
navigation, recent site activity, etc.

Sitemap A sitemap is provided in a Navigation side panel, and lists out the entire
organization of your website’s pages and their hierarchy. Useful for navigating
straight to a sub-page not listed in a navigational sidebar panel.

Sub-pages Sub-pages are similar in every respect to top-pages, with one exception: they
are one level lower than top pages in URL hierarchy.

Themes A motif or consistently occurring idea within backgrounds, font types, and
foreground color schemes. Some are pre-built and offered to users to customize
the look of an E-Portfolio website. A theme can be changed at any time at
whim.

Upload The transfer of digital data from one computer source to another.

URL Short for Uniform Resource Locator, this is the standard text field that appears
within every Internet browser to point to a specific webpage on the world wide
web. See web address.

43


Verification The process of confirming a user's credentials based upon information they
provide in the form of a password and username.

Webpage A space on the World Wide Web often connected to other spaces/ pages
through hypertext.

Web Address The virtual address a webpage is located at on the world wide web. All web
addresses are comprised of a protocol, a space name, a domain name, and
syntax after the domain to denote exactly where content is located within the
domain. For example, a typical web URL may look like
http://example.com/abc.

Word Processing Word Processing Software -- A computer program that emulates the capabilities
software of an analog word processor (typewriter) for example, Microsoft Word. In
addition, the software allows users to craft and insert a variety of extra tools
such as tables, images, font colors and page dimensions.

44

Appendix A

Appendix A: Types of Pages
When users wish to create a new page to display on their Portfolio, Google allows for five
different types of pages to be created:
• A new blank web page
• A dashboard page
• An announcements page
• A file cabinet page
• A list page

Web Page
The first option is to create a web page that is devoid of any content. A blank space is
presented for you to customize, much as a blank space in any word processor is open to a
range of content and where its placed. This is the only kind of web page that is freeform and
can be used to display a range of content. The rest of the page types are created in templates
and customized forms you must accept.

Dashboard Page
The second page that can be created is a dashboard page. A dashboard is a page dedicated to
what Google calls gadgets, which are really just the tools and features found within the insert
menu on the HTML editor. By default, the page template provides space to insert 4 gadgets,
but you are free to add or subtract any number of gadgets on each page.

Announcements Page
The third kind of page is an announcements page. As its name suggests, this is a page
completely dedicated to any announcements or messages you feel are important or necessary
to display to your visitors. For all intensive purposes the announcements page is a blog, with
the distinction that it is not the Home page to your web space. Once created, the page can be
updated with messages and other multimedia the same as a blog.

File Cabinet Page
The fourth type of page that can be created is a file cabinet page, which can be thought of as an
online doc repository. These pages are set specifically for you to upload whole files into so that
visitors can access and download them. This is a great way to link visitors to a page that keeps
track of a large archive of documents and folders. The downside is of course that this method
is made for public viewing audiences to have easy access to your files, and is not a secure
method of maintaining copyrights, intellectual property and confidential materials.

45


List Page
The fifth and last, page is a list page. A list page is a page dedicated to keeping track of related
types of information such as deliverables, who is working on them, when they are due, what
has or has not been finished, etc. The list page provides four templates to choose from:
• Action items
• Issue list
• Unit status
• Create your own
The first three lists are related to common lists many users make use of, and are pre-set in a
modifiable template while the last list is a blank template for user defined content.

46

Index

Index
A Main Menu Buttons...........................................................
Create New Page..........................................12, 14, 40
Access Rights.............................................................9, 43 N
Announcements............................................................45
Appendix A...........................................................4, 13, 45 Navigation Window...........................................................
Attachment................................................................3, 43 Add New Page..............................................26, 27, 29
B Organizing................................................................27
Renaming.................................................................29
Browser Window.............................................................7 P
C
Password.........................................................................4
Color Scheme.....................................................23, 37, 43 Prerequisites..............................................................3, 18
Color Schemes................................................................... S
Analogous................................................................23
Complimentary........................................................23 Sidebar....................................3, 26, 27, 28, 29, 32, 39, 43
Monochromatic.......................................................23 Sub-page............................................................14, 42, 43
Customizing an E-Portfolio................................................ T
Changing font and colors.........................................20
D Theme...........................................................................20
Types of Pages...................................................................
Default..............................9, 10, 12, 13, 26, 29, 37, 39, 45 Announcements Page..............................................45
Digital File........................................................................1 Dashboard Page.......................................................45
Drop-down....................................................................42 File Cabinet Page......................................................45
Drop-down Menu.........................................20, 21, 32, 38 List Page...................................................................46
F Web Page.................................................................45
U
File Cabinet..............................................................40, 45
G URL, See Website.........................................3, 5, 9, 43, 44
W
Glossary.....................................................................4, 42
Google ID.......................................................................42 Web Address..............................................3, 9, 13, 43, 44
Google Site......................................................................1 Word Processing Software..............................................3
H Wrapping up....................................................................4
Checklist...................................................................36
Header...............................................................23, 39, 43 Writing Samples................................................................
Host...........................................................................1, 38 Functional Description.................................15, 27, 40
HTML........................................................1, 36, 42, 43, 45 Instructions..................................................17, 18, 27
M Memo...............................................14, 15, 16, 17, 27

47

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